FINANCIAL SERVICES
accounts receivable
Timely billing and collection of assessments, dues, and fees
Multiple payment options (online portal, ACH, lockbox, credit card, etc.)
Clear owner account statements and balance tracking
Application of payments in compliance with Florida Statutes 718 & 720
Automated reminders and late fee processing
Preparation and mailing of Notice of Late Assessments (NOLA)
Coordination of Notice of Intent to Lien (NOI) and legal collections
Detailed monthly AR aging reports for the Board
Transparent communication with owners regarding balances and payment options
Strong internal controls to safeguard association funds
FINANCIAL & Budget preparation
Annual operating budget preparation tailored to your community’s needs
Reserve funding analysis and long-term planning
Collaboration with the Board to align financial goals and priorities
Forecasting of revenues, expenses, and capital improvements
Preparation of draft budgets for Board review and approval
Clear, transparent presentation of budget to residents at annual/budget meetings
Comparative analysis of prior years’ budgets vs. actual performance
Compliance with Florida Statutes 718 & 720 in budget preparation and disclosures
Recommendations to maintain adequate reserves and financial stability
Professional financial reports provided monthly for Board oversight
accounts payables
Timely processing and payment of vendor invoices
Verification of services and contract compliance before payment
Online board approval workflows for invoices and expenses
Dual-approval options to strengthen financial controls
Maintenance of detailed vendor records and W-9 compliance
Tracking and reconciliation of recurring expenses (utilities, contracts, insurance, etc.)
Electronic invoice management for accuracy and efficiency
Preparation of 1099s and year-end vendor reporting
Transparent reporting of payables for Board review
Prompt handling of vendor inquiries and payment status updates
Protection of association funds through fraud-prevention safeguards
